How We Do It: Effective Procurement Management System

Ever wished to have a seamless/smooth procurement management system?  Some time early last year, we have augmented our ERP to support the procurement management of a national government agency DTI.  Today, we would like to share how we did it.


Purchase Requisition
It starts with the requesting department filling out the PR form, this comes with an online approval by the department head.  Software can automatically filter requests based on annual budget.

PR for Canvass
The canvassing clerk will now have a notification that says "Purchase Requisitions for Canvass."

Canvass Entry
The canvassing clerk has the screen to enter supplier bids and prints canvass abstract report.  The software picks up the most recent bids by the suppliers. Upon canvass submission, it also comes with an online approval if applicable.

PO Generation
Purchasing Head will now have a notification that there are PO for Generation, for Printing or another approval.  System automatically generates the PO, no encoding needed, including the PO form customized to user preference that is then sent to the supplier.

There you go, in the end, you'll have purchase requests monitoring including audit trail, when was the requests sent, was the canvass approved, who approved it, was the PO already sent or was it delivered.  Users will also have transactions registers for reference.

It is a simple, easy, step-by-step process to better manage an organization's procurement with strict controls.

Centralized POS Software Solution for Retail and Restaurants

If you're an owner of a multi-branch restaurant or retail store, one of the major challenges is to be able to keep track of your sales and inventory real-time.  Today, we are sharing you our solution that works with several retail shop customers we have.

The Traditional Practice:
1. POS provider installs and setup data individually per store.
2. Head office updates products and pricing per store manually on a regular basis.
3. Sales and inventory reports are generated locally per store.
4. Some POS providers, provide a solution where they install central repository of data in the head office, where they pull transactions from POS stores via the Internet.  From there they create an integration to the ERP for bookkeeping of sales and inventory.

Hilsoft's POS Solution:
1. Hilsoft's Snap Inventory module is the heart of the POS application.
2. Head office setup data in the Head office and stores download the data every cut-off.
3. Change of price and products are being done in the Inventory module that auto-sync's with the stores.
4. Sales and inventory reports are centralized, generated via our business intelligence module.
5. POS is seamlessly integrated with Hilsoft Impact ERP for real-time bookkeeping.


Here are the key features of Hilsoft POS
1. Five-way item search with barcode support.
2. Restaurant modules for ordering, billing and cashiering and table numbering.
3. Centralized transaction count and reporting per store, per time range.
4. Built-in loyalty/points system
5. BIR Compliant.
6. Integration with credit card terminals
7. Integration with Reordering module.
8. Security, audit-trail and password systems.

Do you have further inquiries about our solutions?  Feel free to call us at +632-7202919 and we will listen to what you have to say or ask.

Software Development Philippines http://www.hilsoftinc.com

Hilsoft, Inc.

http://www.hilsoftinc.com

Jollibee Franchisee Installs Hilsoft's Impact ERP (Accounting and Inventory Software)

March 2013, Bacolod City, Philippines - Hilsoft has just successfully setup its complete ERP system 
to the exclusive Franchisee of 7 Jollibee and 2 Greenwich stores in Bacolod City.  The company is represented by three companies namely GLP Food Corporation, NEO Food Corporation and Negros Wingold Corporation.  These companies utilize multiple books, branch accounting and inventory with centralized purchasing, warehouse and logistics modules.

After the three day setup and training, Hilsoft is scheduled to come back in two weeks time to deploy its integrated barcoding solution for easier inventory movement capture and reporting while they continue to provide remote support for out-of-town clients.

"When I hear customer's challenges in their operations, I can't help but be excited on telling them solutions that will work.  With our new product Impact ERP, I believe this will bring a big impact in their controls and business intelligence as the name itself says." Mr. Hilario said.

GLP Food Corporation is now added in Hilsoft's portfolio of Food & Beverage companies on top of Coffee Bean and Tea Leaf Philippines, Albergus Catering, Shakey's, Old Spaghetti House and more. 

Duty Free's group of Concessionnaires Signed Up for Hilsoft ERP Accounting Software

Jan 2013 Pasay City - A retail group of concessionnaires for Duty Free Philippines just signed up with Hilsoft ERP to upgrade their existing Quickbooks accounting software.  One challenge in its operation is the ability to integrate with Duty Free's POS system to their back-end and accounting.  With this, Hilsoft's job is to ensure a seamless integration between two systems, handle multiple companies and multi-currency reporting since majority of its transaction is in US Dollar.

Implementation will commence on Monday Jan 21 with a target Go-Live by the end of Feb.

Strategic Plan Notes 2013

MANILA January 2013 - Hilsoft, Inc. is proud to have launched its strategic plan for 2013 focusing on new product versions, re-branding and enhanced client and employee satisfaction.  The management has set new competitive prices for its products, staff and employee salary grades and hierarchy, sales commissions and incentives.

"I am personally more excited on the product upgrades particularly the new version of the ERP implementing Jquery/AJAX, Spring and Hibernate technologies using latest versions of Open-EJB, MySql and Java.  Moreover, we are introducing a self-service tool for analyzing customer requirements and a very comprehensive online help system.", Mr. Hilario said.

Hilsoft is serious in innovation thus they are really aggressive on achieving their overall and departmental goals.  The company will announce each milestones on a regular basis.

Software Development Philippines: What Makes a Good Business Software App

Before sitting down and hitting the codes, its always best to obtain a good understanding of the customer requirements.  Use cases are the best tool for doing it and the ff are some points of consideration when making a good business software application.

1. Simplicity - as a user or even a developer, we always strive to put all the features we can think of when developing from scratch.  In our organization, we always encourage our team to focus on core features first and put the "wow" features on the back burner for second phase.  By doing this, we ensure the success of the project and meet its timetable.

2. Define the output - before designing the look and feel, focus on the ultimate objective, the reports.  Lay out all the reports necessary and essential to business decision making.

3. Good Data Capture - in any business, capturing the data is critical.  It is important to make a feasibility study of data capture and consider the budget, manpower and lead time.  Features such as easy point-of-sale, bar code and uploaders make a good business application for capturing volume of transactions.

4. Strict Controls -  approval process, roles and responsibilities and audit trails are some of the key elements of a good business application.  It is critical to minimize if not eliminate the opportunity to publish confidential data in an enterprise.  Moreover, accountability and capturing who made the transaction and when did it happen is essential.

5. Parameterized - administrator friendly configuration setup and a wide-range of parameters in the business are really helpful in meeting constant business changes hence users won't be needing a programmer's intervention when changing a tax rate or business workflow.

Hilsoft, Inc.
Software Development Philippines