It starts with the requesting department filling out the PR form, this comes with an online approval by the department head. Software can automatically filter requests based on annual budget.
The canvassing clerk will now have a notification that says "Purchase Requisitions for Canvass."
The canvassing clerk has the screen to enter supplier bids and prints canvass abstract report. The software picks up the most recent bids by the suppliers. Upon canvass submission, it also comes with an online approval if applicable.
Purchasing Head will now have a notification that there are PO for Generation, for Printing or another approval. System automatically generates the PO, no encoding needed, including the PO form customized to user preference that is then sent to the supplier.
It is a simple, easy, step-by-step process to better manage an organization's procurement with strict controls.